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This is the "Submitting to the Library" page of the "Dissertation & Doctoral Project Formatting" guide.
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Dissertation & Doctoral Project Formatting  

After you successfully defend your dissertation or doctoral project, what happens? This is a guide to submitting your dissertation or doctoral project for the formatting check and final copy.
Last Updated: Feb 24, 2014 URL: Print Guide RSS Updates

Submitting to the Library Print Page

What was the hardest part about writing your dissertation?


Who to Contact for Help

Louise Colbert-Mar

Erin Schmidt

Shawna Hellenius

Nicole Hughes

Scott Zimmer

Joe Tally


Submitting Your Dissertation to the Library

  1. CHECK DEADLINES: make arrangements with your chair and/or the registrar to ensure you are meeting deadlines relevant to DEX and related fees.

  2. FINAL ORALS: successfully complete the final orals for your dissertation and make all edits requested by your committee.

  3. FORMAT your final draft: follow both APA and specific Program/Campus style guidelines. See "Formatting - 6th Ed. APA Guidelines" and "Formatting - Program/Campus Guidelines" tabs above.

    If you need an editor to help with formatting or writing, see the "Editors" tab above for recommendations.

  4. SUBMIT: you then submit an electronic (pdf) copy of the manuscript to ProQuest.  See "Submitting to ProQuest ETD" tab above.

a)      The signature page is included, but unsigned.

b)      As soon as you upload, library staff is notified that your
         dissertation is
ready for review.  This review does not
         include proofreading.

c)      Within seven business days of your submission, you
         will receive e-mail
notification of revisions you need to
         make, if necessary. 
Make the changes and re-upload.
         Repeat until all necessary revisions
have been made
         and the library approves the format.

  1. PRINT: once the manuscript has been accepted, you will be notified of your next steps.  The specifics differ for each campus, but in general, you will be asked to print your dissertation and bring it to the library.

a)      Note that your submission to the library should include
         the signed signature page.  The signature page should
         be correctly formatted.

b)      In San Diego you will be asked for signed forms
         verifying your successful
final orals.

c)      You will require a check for the binding fee.  The fee is
         different for each
campus.  Your librarian will notify you
         of this fee once your manuscript is

  1. GRADUATE! When the library receives the hard copy, if all is in order, we then notify the registrar that you have successfully completed your dissertation.


  1. Manuscript paper (could be sold as business bond, resume paper, etc. - the paper type is strictly a marketing issue, just buy the most reasonably priced).

  2. 8.5” x 11” dimensions.

  3. White (or a shade of white, but basically white paper; some white paper is brighter than others).

  4. At least 25% cotton content (more % is ok; sometimes known as “rag content”, but nobody uses cotton rags anymore).

  5. Watermarked (branding device to prove the paper is high quality; should be able to see it only if you hold a sheet of the paper up to the light and look through the paper – otherwise invisible).

  6. No embossing – without a stamped, pressed-in pattern (not to be confused with the texture of the paper, which can’t be photo-paper smooth).

  7. Paper weight of at least 20 pound (higher is ok, but if it is more than 32 pound, the paper will almost be cardboard).

  8. No linen.            

Additional Personal Copies of your Dissertation

Want additional personal copies of your dissertation?

  • You can purchase bound copies through ProQuest/UMI (University Microfilms). Note that this copy will not have signatures on the signature/approval page.

  • You can make copies on any paper of your choice and find a local bindery to do the binding.

  • Alliant Campuses use the following binderies.  If you want your copy to look like the one in the library collection, you can use your campuses bindery.  You must work with them separately from Alliant.  We do not request copies on your behalf:

Valley Library Bindery
1203 E Divisadero St  Fresno, CA 93721
(559) 237-5224
(They can work with you by mail and accept electronic files that include the signed approval/signature page.)

Golden Rule Bindery
242 Bingham Dr. #101, San Marcos, CA 92069
(760) 471-4331

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